We Systemize. They Scale.
Operations As A Service
A better way to build ops.
Hiring in-house is slow, expensive, and requires a large commitment up front. We take a different approach: on-demand automation experts on a simple monthly subscription to give you the systems you need for less.
1. Pause anytime
The best systems are built in short bursts, not long cycles. Don’t pay for a 4 mo+ agency retainer—get what you need with us & pause or cancel your subscription anytime.
2. No bloat
We send you async project updates in Slack, and offer weekly ops consultations for discussions or brainstorming. We’ll also revise systems until you’re 100% satisfied.
3. Results twice as fast
We can start as early as tomorrow. You’ll hop on a thirty minute onboarding call to share credentials and get set up on our PM system, and then we’ll get to work.
Services
What our clients get
Lead Generation
Scalable, affordable outbound and marketing systems to grow your company on autopilot
Project Management
Bespoke project management systems used by 8 figure agencies & SaaS companies
Hiring systems
Automated processes that source, contact and evaluate candidates for you
AI Service Fulfillment
AI that automates key steps in your fulfilment process to reduce payroll
CRM Buildouts
Sales systems to track, iterate, and scale growth just like an 8 figure company
Social Media Distribution
We streamline your content distribution across all social platforms, saving time and maximizing reach.
Testimonials & Reviews
“Working with Javier was a fantastic experience! He’s an absolute wizard when it comes to automation projects — he quickly understood our needs, provided expert recommendations, and delivered results that exceeded our expectations.”
Carlos DeSantos
CEO, Catdi
“I can’t say enough good things about Javier from Systemized Flow. He’s been a game-changer for my business. Javier…transformed our entire process from top to bottom.
His approach to lead generation was spot-on, helping us find and secure multiple new clients”
Ethan Pascual
Founder, 86th Aspect
“Systemized Flow helped us automate key parts of our backend in just a few weeks. We cut manual follow-ups by around 70%, cleaned up a CRM that was a total mess, and freed up at least 15–20 hours a week across the team. It’s not just the time savings — we’re also seeing faster response rates and better lead tracking. Easily one of the best investments we’ve made this year.”
Jordan M.
Operations Manager
Subscription Steps
Here’s how it works
Step 1 – Onboarding
Onboarding takes just 30 minutes and it’s the only mandatory call in our service. We can set one up as soon as tomorrow.
Step 2 – Add Projects
We use a simple, self-directed ClickUp board to manage work. You can add projects, leave comments, and view progress—or let us add tasks for you.
Step 3. Weekly Consultations
Ops is an ongoing process. We provide (optional) weekly 45-minute consultations for brainstorming & discussion.
Pricing & Plans
Your Investment
Automation that scales with you — from one-off builds to full ops leadership.
No fluff. Just results.
CUSTOM
Ad-Hoc
For businesses that need a one-off automation project, built with precision and scoped to solve a specific operational challenge.
$5,800
/month
Automation Partner
For businesses that want ongoing automation execution and support — with a dedicated expert managing systems across your stack.
$7,800
/month
Fractional COO
For businesses that need automation delivery and COO-level systems thinking — from roadmapping and audits to scalable infrastructure.
You’ll always know what’s being built, when, and why.
And if anything needs adjusting, it’s handled — clearly and quickly.
Frequently Asked Questions
FAQ
Why do this instead of hiring a COO?
How much more cost-effective is this, really?
When you take into account payroll, benefits, severance, and the opportunity cost of hiring, our service is ~30% of the price of hiring in-house, and ~70% of the price of hiring an agency. You also get access to two world-class ops executives that have helped scale several 8-figure companies, as well as a 100% satisfaction guarantee + the ability to pause or cancel anytime.
How Does Payment Work?
When you click one of the payment options above, you’ll be taken to a Stripe Checkout page. After you pay, we’ll automatically create a subscription for you that renews on the same day every month. You can cancel or pause at any time.
What do you mean by ‘100% satisfied’?
Our project management flow includes a simple way to request changes or revisions after a delivery. If you’re not completely satisfied with the systems you receive (think sales, hiring, onboarding, etc), you’d simply leave a comment and we’d continue revising your deliverable until you are.
How do I submit a request?
After your thirty-minute onboarding call, you’ll receive access to your own ClickUp board, where you can view and manage ongoing projects. To create a request, you merely click the + button on your board and add the task to our queue directly.
What’s your refund policy?
If you’re not 100% satisfied with your service, we’ll keep working for free until you are.
What does ‘unlimited’ mean?
You can submit an unlimited number of requests. Most clients often have 10-15 in the queue at any one time, and their board acts as a to-do list. Our team works on one at a time (prioritized by you), and our average turnaround time on a system deliverable is between 1-4 days. The moment we’re done, we get to work on the next. In this way, we often deliver 10+ systems per month (whereas an in-house hire typically cannot).
How do we communicate?
The vast majority of our comms are async, through Slack and ClickUp. Minimizing call-time provides much more flexibility, allowing us to deliver more projects and higher quality services. That said, we offer an optional weekly ops consultation to discuss bottlenecks, prioritize, and track progress.
Get started today with a 30min intro call
A no-strings-attached meet and greet + consultation with Javier
👋 Book your call now.
No credit card required.